When you’re a small business owner, you wear many hats — from day-to-day operations and everything else that pops up along the way including what productivity software or apps you and your team should use.
To save you time and lend a helping hand, we’ve compiled a list of our favourite productivity apps to assist you with every aspect of your business, from team collaboration apps to password management.
We completely understand the importance of obtaining value for money so most of the options in this post have a free version and those that don’t won’t break the bank.
Ready to go? Let’s dive in!
1. Project Management & Team Collaboration Software
If you work in a team, a team collaboration app such as Tameday is essential. It replaces the need for a number of different apps.
- Schedule your to-do lists and assign tasks and projects to others.
- Replace emails with instant messaging using the built-in chat.
- Set up projects for different teams that everyone can update continuously.
- And if you need to set up a meeting, you can see who’s in the office on a certain day using the integrated calendar.
A great tool to use alongside Tameday for team collaboration is Google Docs. Multiple users can edit/view the same document using the share options.
Whether it’s a spreadsheet or word processing document, you can rest assured that they’ll always have the latest version in front of them.
2. Note-taking Apps
Have you ever had a good idea pop into your head and then forgotten about it? To combat this some people, carry around a pen and notepad.
Evernote is a digital version of this. It’s a note-taking app that allows you to store text, images and video on the cloud from your smartphone or desktop.
It replaces the need to grab a notebook and write stuff down. The information is stored in the cloud so it’s easy to retrieve when you need it.
You can use it to clip pieces of information from the web and then tag them for easy searching.
All of that is free in the basic version. Evernote also has a paid version which includes several other features such as administrator controls and unlimited space for uploads.
3. Task Management Software
We all have stuff to do on a daily, weekly or longer-term basis. Remembering all these tasks becomes tricky.
Some people like to jot down all their tasks on a notepad which is fine for daily task lists but when you want to schedule something for next month or beyond, it becomes a bit more difficult.
That’s where task management software like Todoist comes in. Never worry about forgetting things again. You can use it to create tasks and projects and set due dates. For urgent and more difficult tasks you can add priority flags from 1-4.
It’s free to get started but if you want more features such as adding files or photos to your tasks you need to move on to the premium version.
4. Email Marketing Software
If you work in a business-to-consumer market, then you’ll need email marketing software to keep your customers up to date.
There are lots of different options out there so maybe try a few out and see which one works best for your needs.
We’re big fans of MailChimp, a popular email marketing service that offers generous plans for small and developing businesses.
With MailChimp, you can easily create, execute, and analyse ad and email campaigns.
5. Cloud-based Storage
If you’re producing a lot of work and want extra online storage or a place for backing up, then consider using a cloud-based storage application such as Dropbox.
Dropbox is one of the most popular platforms on which to store and share files on the cloud.
But apart from cloud storage, it also offers lots of useful features and tools that can help boost productivity.
For example, you have the option to quickly scan files directly into Dropbox rather than using a separate scanning app.
You can also use it to collaborate with your team in real-time. So instead of passing a document back and forth with comments and markups, you can easily do that directly within Dropbox.
Did you know that Tameday users can store up to 100MB for free and more if you’re on a paid plan?
6. Calendar App
Scheduling meetings can be difficult especially if you’re in a remote team.
Tools like Calendly can help ease the stress of scheduling by connecting calendars and generating times when you’re both free to chat.
It works with your Google, Outlook, Office 365 or iCloud calendar so you’re never double booked.
Tameday also has an integrated calendar so you can see who’s free for a chat or when they’re on annual leave.
7. Password Management Software
Are you still using the same password for all your logins? We know why people do this but it really isn’t a good idea.
A better way of doing it is to use password software such as LastPass. It’s much safer than having the same password for every platform. There are lots of different options out there, so check out which works for your business.
LastPass is like a safe for your passwords. Every time you create an account on a site, LastPass saves your login information for you. So, the next time you visit that site, you can fill out your credentials with just one click.
It can even generate passwords for you, so you don’t have to waste time coming up with a strong one. You can restrict, add, and revoke access to different team members at any time.
8. Social Media Management Apps
If you’re looking to streamline the management of your social media activity, you might want to give Hootsuite a try.
Hootsuite is a great tool for scheduling content on social media as well as monitoring and analysing its performance.
It integrates with more than 35 popular social media platforms including Facebook, Twitter, Instagram, LinkedIn and YouTube.
It’s easy to use and free for up to three social media profiles.
9. Time-tracking Apps
If time tracking is important to your organisation, then consider using a tracker such as Clockify.
The timesheet tool allows members to keep track of what hours they have worked. It’s free to use and allows unlimited users.
10. Virtual Meeting Software
With today’s technology, you no longer need to travel hours to attend a meeting.
If you’re in a remote team, virtual meeting tools can be a life-saver. You can share files, documents and images to increase the productivity of your business.
Choosing the right software to help with your small business is crucial for success.
Only you know what’s right for your business, but we hope this post has provided with you some ideas for tools that can improve your team’s productivity.
And, if you want to get started with Tameday and send your productivity soaring, it’s completely free.