Did you know that 33% of all projects fail because of poor communication? Communication is a key part of keeping a project on track. Struggling with project communication? Check out these great tips to help you get the message across to your team effectively.

1. Have a Clearly Defined Scope

A project should have a clearly defined scope detailing the roles and responsibilities of each team member. A well-defined scope will help to build internal trust and communication as well as addressing any potential risks.

2.  Develop Measurable Goals

Project managers (PMs) should develop measurable goals and SMART objectives. SMART is an acronym for Specific, Measurable, Attainable, Realistic and Timely — it’s one of the most effective methods to measure project stages and outcomes.

3. Clearly Define Roles and Responsibilities

PMs should ensure that all team members have a clear vision of their roles and responsibilities including how they are expected to contribute to the overall success of the project.

4. Set Realistic Deadlines

It’s really important that project managers set realistic deadlines to keep the project on track and within budget. Realistic expectations can improve productivity and team trust.

5. Value Team Members

Studies show that having happy project team members improves productivity!

Happy workers

Valuing team members as individuals is vital for project communication. When milestones or deadlines are hit, acknowledge the successes of each individual and reward your team [free pizzas works well in our organisation].

6. Tailor Your Communication

Know your audience. PMs may need to modify their communications with different members to ensure they remain engaged and supportive of the project outcome. To do this effectively, they should aim to get to know each team member individually and focus their message appropriately.

7. Keep Them Updated

Regardless of the size of the team, keep everyone in the loop with regards to information and progress. This might be in the form of a weekly email or catch up by phone.

Even if there is no update, team members will appreciate a quick email to say “I have nothing to share at the moment.”

8. Be Clear and Concise

No one appreciates or likes BS!

If something is behind schedule or someone has dropped the ball, be honest about it and communicate it to all team members in a clear and concise manner.

Final Thoughts

Those companies who take steps to improve project communication are more likely to have successful projects. There are lots of communications tools available including email and chat apps.

To ensure communication is effective, seek out a project management tool that works for you and fosters collaboration between team members.

Check out our free 30-day trial.