When you’re looking for software, you need to find a solution that has all the features at the right price and then get buy-in from your team.

Getting your team up and running with the new software can be a daunting task. It’s a challenge most team leaders will face when they try to introduce a project management tool.

Choosing the right tool is crucial as it can have a major impact on the success of the projects your team undertakes.

Here’s our five-step guide to help you find the perfect project management tool for your team.

  1. Research Features
  2. Calculate the Cost
  3. Test the Alternatives
  4. Get Team Feedback
  5. Get Everyone on Board

1. Research Features

Team communication

Analyse your team needs — think about what features are must-haves and which would be nice to have.

The project management tool you choose needs to encourage team collaboration.

It should be something your team finds beneficial and aligns with their workflows and how they wish to communicate.

Tip: Before you introduce it to everyone, you might want to test out the software with a smaller group and get their feedback first.

How to Evaluate Software Tools

  • Who needs to use it?
  • What are the must-have features, and which would be nice to have?
  • How easy is it to get started?
  • Is the user interface intuitive?


2. Calculate the Cost

Calculate cost

In the short-term, introducing a new project management tool can cost time and money.

But, if you find the right solution that makes team collaboration and project management easier, then the software will soon pay for itself.

Some solutions can cost hundreds each month whilst others can cost considerably less. Depending on your budget, you can decide which is right for you.

Consider cost but be prepared to pay for value.

Tameday offers a freemium product which unlike other solutions includes all the features you need to try the software out. Our paid plans offer more projects, users and storage.


3. Test the Alternatives

Don’t settle on the first app you find — do your research, read reviews and ask for recommendations.

When looking at alternatives, consider if the tool will meet your team’s needs and workflows better.

Most project management tools offer you a free trial to test things out without having to pay anything.

Exploring the software hands-on for a few weeks is a much better way to get a feel for it than watching a demo.

Some solutions such as Tameday don’t even require you to enter your credit card details.


4. Get Team Feedback

Run effective team meetings

Testing out PM software shouldn’t just be a job for the project manager — encourage other members of the team to take the software for a spin.

After testing it for a period of time, ask your team, is this something you would use?

If your team won’t use it or don’t find it beneficial then there’s no point implementing it.

Once you’ve made a decision based on everyone’s feedback, communicate with your team why you chose this app.

Re-evaluate your decision after a few months of using it to make sure it’s still the right tool for your team.


5. Get Everyone on Board

So, you’ve researched features, considered cost, tried out alternatives, got team feedback and decided on the best tool for your team.

Now, you need to create a plan of how you will implement it and get all your team use it.

Adoption is critical. Make sure everyone knows how to use the software and what they should be using it for.

Most of us will take a bit of time to get used to a new way of working so it’s important support is available if anyone has any queries.

What Tameday Does Well

The Tameday project management tool offers a user-friendly interface and does team collaboration really well.

The instant chat allows teams to easily share files (like a WhatsApp for business) and improves internal communication.

Having task management, chat, storage, projects and more all in one place is really useful. It will save your team time and improve everyone’s productivity.

It’s really easy to get set up, comes with a free plan for individuals and a free 30-day trial for teams, with no credit card required.

Try Tameday