The best team collaborations don’t just happen overnight.
Great teams take time for everyone to get to know each other, swap ideas and build up confidence in how they cooperate.
When a team has come together to complete a project it can be daunting in the beginning.
Working with new team members across a company illustrates the differences in how various departments get their work done—and it can be difficult for others to adapt to a new way of working.
Nailing perfect team cooperation early on in the project can give your team a head start, so without further ado…
Here are 9 Ways to Foster Team Collaboration
1. Have a Clear Goal From the Start–and Stick to it!
A team collaborates best when everyone understands what they’re working towards. The reason you’re working as a team in the first place should be enshrined in your plan of how to achieve success.
The goal should motivate your team members to produce their best work, and in turn, encourage others to do the same.
When setting your goal it should be specific, well defined and accessible to everyone on your team. Better still– include every member in the decision and goal setting process.
Having a measurable goal allows your team to see how much work is needed to reach your objectives and how success is defined.
Be realistic with your everyone when agreeing on the goals and timelines.
Focus on people’s strengths will unite your team and will boost morale when starting out.
2. Define Your Team’s Roles and Responsibilities
Ensuring every member of your team has an essential role encourages responsibility.
Where possible, endeavour to match the team member’s expertise and passions to their role within the team.
Map out why this role is integral to the overall success of the project so that team members feel part of the organisation and its accomplishments – they have a direct impact on the progress of the project.
3. Maintain Good Leadership
A team will find it hard to gel together if it doesn’t have capable managers to organise and lead.
The leadership of a team must know the project inside out.
They must be aware of the team’s strengths and weak points, down to every task that needs to be completed.
To ensure successful team collaboration it will sometimes fall to the leaders to come up with the ideas to drive the project onwards as well as encouraging others to share their ideas.
Having a central leadership allows members to gravitate collectively when they have reached an obstacle, assisting each other when necessary.
The leaders must have the courage to solve conflicts and disagreements that may arise within the team.
Listen to the concerns of teammates and make informed judgements about the direction of the project, facilitating in bringing out the best in each member.
For the team to realise the goal, good leaders will anticipate where the issues will be, together with their solutions.
4. Keep Communication Open
The fundamental principle of team collaboration is communication.
Knowing what is going on, who’s tackling which tasks and letting everyone share their ideas is all necessary for promoting confidence in the project.
Having a line of communication between team members and managers as well as keeping work and communication in one place means everyone can keep up-to-date with how the project is progressing.
A constant flow of communication helps innovation and leaves little room for misinterpretation. If the team is in touch 24/7, members will be able to discuss any roadblocks that might appear as well as help each other.
Keeping everyone on the same page means that each member is well informed and nothing is falling through the cracks.
Managers keeping on top of what everyone is working on can assist when certain areas of work may need extra support and guidance.
5. Encourage a Supportive Environment
Giving encouragement every day and providing frequent reminders on how the team is progressing towards its goals cultivates a partnership between coworkers.
Including your team members in the decision-making process and incorporating ideas into the plans gives everyone ownership of the project, opening up space for healthy competition.
If a team has any fears about the project, try and remove these barriers to success as much as possible by identifying where gaps in workload may be and encourage team members to seek solutions.
6. Renew Engagement
Teams can get disheartened or sidetracked during a project.
Periodically reaffirming why you’re working together and what you’re working to achieve aids team cohesion and develops team morale.
Take this time to acknowledge milestones and offer feedback that encourages communication about how everyone the project is progressing.
Ensure that the current team dynamic is working effectively and for everyone’s benefit, allowing members to give frank appraisals of each other’s work.
7. Promote Diversity
Teams are places where ideas and experiences are pooled together to work towards a common goal or outcome.
Diversity breeds unique ways of thinking for a better solution to the problems that a team will face.
Advocating diversity will provide valuable insights to some members on how to tackle their tasks and ease collaboration within a new team.
Different backgrounds and skillsets from within your workforce will add to the team so that problems can be addressed from an alternative angles. Uniting as one team to tackle the project will coalesce its members.
8. Keep Work in One Place
In the modern age, teamwork can be conducted from anywhere in the world as teams can be made up of colleagues in different offices and different countries. Having the right project management and team collaboration software for your team makes it easier to manage the tasks at hand.
Having a central place where they can store their work, open up discussions about different sections of the project and organise their tasks means that a team can keep an eye on what they have left to complete and what the have accomplished.
Tameday keeps communication and tasks centralised, allowing colleagues to access and share important files as well as enabling remote workers to fully participate.
As the organisation of a project is crucial, letting everyone know changes in the direction of projects and allowing managers to share answers keeps the team on the same wavelength.
9. Insist on Accountability and Trust
Teams work best when its members can rely on each other.
Knowing that everyone will get their bit done for the overall success of the project allows each member to devote their focus solely on their share of the project.
When there isn’t a fair share being done by certain members of a team then relationships can become strained.
Beware of social loafing!
If you think a member of a team isn’t doing their best, then it’s important to hold them accountable for their work.
Making everyone accountable for their own work instils an obligation to the team and the project’s success.
Each team member may have mini-goals that they set themselves to make sure they reach their targets on time and to the best of their ability.
This shows others a commitment to taking responsibility for one’s own work.
Every team needs a level of trust. A trust that the work that is set will be completed and that everyone will do their part for the overall success of the project.
No matter what company you work for or what role you have, Tameday can help your team work more efficiently and get things done.
And the good news? It’s entirely free to get started!