45 of the Best Project Management Tools in 2019

In the modern world, managing projects using old school methods such as email and spreadsheets just doesn’t cut it anymore. You need project management software to keep up.

Project management tools can offer you a space for your to-dos, storage for your files, an online place to keep projects and a calendar for your project events– keeping everything in the one place so your team can remain organised while working together.

Googling “Project Management Software” returns about 1,570,000,000 results in just 0.53 seconds, so finding the best on the market can seem like a day’s work before you’ve introduced any to your team.

If you want to start using a PM tool you’ll have to find software that suits your team’s needs, the tools you require and affordability.

We’ve scoured the market to bring you the best. So, if you’re new to project management software, we’ve got you covered.

1. Tameday

It’s all about keeping everyone on the same page…

Tameday is about keeping your team’s work in one place, organised and accessible, offering to-dos, events, discussions, projects, polls and space for files.

It has a built-in chat feature to allow you to communicate with your team, so you can say goodbye to internal email.

You can access Tameday from your desktop and it is also optimised for mobile.

Each User has their own “Locker” to store their private to-dos, events and files so that they can stay organised outside of their projects as well as in their projects.

Tameday Reviews

• “It’s the software our office has been missing all these years! Our business involves a large number of tasks being developed at the same time which in the past has proven difficult to keep on top of. Tameday has really simplified the flow and organisation of all our tasks and has made communication so much simpler. It has some fantastic functions such as an instant messenger, calendars, personal to-do lists and options for notifications and updates. And it really is so simple to use. I wish we’d known about Tameday a long time ago!” – Nora Y. on Capterra

• “Just try Tameday—you won’t regret it. We’re not techies at all and we were using it productively within a few hours.” Sarah Williams, HSE

Project Management Features 

Team Collaboration

Integrated Chat?

Yes– Tameday has a built-in chat feature, so you don’t have to leave the app to contact your colleagues about the work you’re doing. Similarly, you can chat one-to-one with another colleague or group chat with teams.

Shared Calendar?

Yes– Each account has a shared Company HQ calendar which each user has access to. Here you can add staff leave, company meetings and any important milestones.

Focus Mode?

Yes– Focus Mode was developed to give you the ability to block out notifications and messages in Tameday for a period of time, meaning you can work without any distractions and focus on what you’re supposed to do.

Top Industries 

Enterprise or Small Business?

Tameday is optimised for small businesses looking to get organised and keep on top of work.

It offers a simple, user-friendly interface where keeping your projects and work together and shareable is the top priority. It’s easy to use, meaning that any small team can get to grips with Tameday and start being productive from the outset.

Read more here

2. Basecamp

The product of Jason Fried, Carlos Segura, and Ernest Kim, Basecamp lets you track your work, set up message boards for your team to communicate updates and feedback and store documents, all with a simple interface.

You can also run reports of your team’s work to see what’s coming up and what’s overdue, keeping you up to date with email and browser notifications.

Basecamp Reviews

• “Basecamp provides a platform for collaboration and project management that can be the backbone of digital marketing agencies, software development companies, or any other company which has a team of 5+ and at least 5+ projects (my estimates, not limitations of the product). It just helps the team to keep it all in one place and more importantly – it helps bring together remote teams.”
  Stanislav G. on Capterra

Project Management Features 

• Client Portal

• Milestone Tracking

Team Collaboration

Integrated Chat?

Yes ✅– Basecamp has internal chat allowing you to chat to other users and teams.

Shared Calendar?

Yes ✅– Each project has its own calendar and each user’s work appears on it when it is due.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Basecamp is suitable for small business but its strength lies in being able to keep bigger organisations of 50-200 people together, communicating and sharing their work.

Basecamp allows users to keep track of their own individual work and also keep an eye on what other members of large teams are doing, being able to collaborate through the Campfire feature with the added capacity of having due dates on to-dos.

Read more here.

3. ZohoProjects

Zoho Projects is the offering from India- based Zoho Corporation who specialises in online business tools.

Zoho Projects breaks tasks down into manageable milestones, task lists, tasks and sub-tasks as well as incorporating Kanban boards and Gantt charts to keep work on track.

You can complete timesheets for tracking hours worked and generate invoices from within the software.

Zoho Projects Reviews

“Zoho Projects is a rare project management software that does all of the things our marketing agency needs it to do at a great price, which is why we’ve kept it for as long we have. We just wish it was considerably more user-friendly.” Ryan P on Capterra

Project Management Features 

• Kanban Boards

• Gantt Charts

Team Collaboration

Integrated Chat?

Yes ✅– Zoho Projects has a built-in chat-rooms and forums feature, allowing you to communicate with other users on your project as well as one to one.

Shared Calendar?

Yes ✅– You have a month by month view of what is happening in the project as well as calendar syncing.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

There is a Standard plan targeted to small teams where you can add 10 users and 10 projects, up to an Enterprise plan which accommodates 20 users with unlimited projects with premium features such as a Global Resource Utilization chart, custom profiles and roles, and 120GB of file storage.

From the online reviews, it’s clear to see that small business find it more useful when managing their tasks rather than larger operations, given the price at the Enterprise end of things.

Read more here. 

4. Celoxis

Celoxis prides itself on being a customizable platform to help you stay on top of your teams and projects in a big business setting. You can manage your tasks by taking into account your time, expenses, files, updates and resources so you’re always on top of things.

Celoxis Reviews

“The interface is a bit heavy for a small team like us. I wish I could easily turn off a lot of features that I currently don’t use. Yes, there is a way I can turn off costing and billing and other portfolio features, but even after that, I still feel the app needs to have a more light-weighted look and feel. Our overall experience with Celoxis has been on the positive side. The tool has helped us keep all our projects on track and collaborate within the team.” Kavita P on Capterra 

Project Management Features 

• Portfollio Management

• Cost-to-Completion Tracking

Team Collaboration

Integrated Chat?

Yes ✅– Celoxis has an integrated chat system to keep everyone in touch.

Shared Calendar?

Yes ✅– There is a shared company calendar and the ability to sync external calendar into your Celoxis calendar.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Celoxis is aimed at the larger, enterprise level businesses with the tools to back it up. It focuses on project status, finances and resource capacity which would be feature overload for small businesses which require something simpler.

There is a client portal so clients can log in and check on the status of the project in real time, check resource management and oversee time and expense management.

Read more here. 

5. Monday.com

A big hitter in the world of project management. It focuses on process building, allowing you to build your workload and tasks on boards in a linear fashion by adding customizable columns for various use cases.

You can assign work to other users, add status columns to show how the work is progressing and as many other columns as you want to provide a visual representation of the status of the work.

Ability to add forms, timelines, maps and charts make it stand out.

Monday.com can integrate with other apps like Gmail, Zendesk, Stripe, Mailchimp and Dropbox, pulling info from all over your organisation together so you can manage your tasks in one place.

Monday.com Reviews

“Good experience, with the software especially if you’re the person who set it up in the beginning. If you have others who will be in the program entering data, please find the patience depending on their skill level to answer their questions, adjust any mistakes and if like me, explain the “what and whys”. Like most software of this day and age, it’s all cloud driven with nothing at all to install also, it runs best on the Google Chrome browser.” Kevin T on Capterra

Project Management Features 

• Agile Methodologies

• Kanban Board

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Monday.com is lauded by small business and large enterprises alike, with the pricing plan increasing with the number of users you want. There are basic and standard plans for smaller organisations, with pro and enterprise plans for the business that need more features such as audit logs, session management and advanced account permissions.

The downside for smaller businesses is the cost, where cheaper alternatives exist on the market.

Read more here. 

7. Scoro

An impressive tool for professionals. It compiles reporting, budget tracking, invoices and tasks to give you overall control and is aimed at business who want to keep on top of their time, projects,  invoices and expenditure all in one place.

Scoro Reviews

“CRM for a small consulting company integrated and semi-automated quoting and invoicing. Agile task, time and project management in a self-organized team.” Daniel B. on Capterra

Project Management Features 

• Client Portal

• Time and Expense Tracking

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅ – There is a shared team calendar which can link all events to projects and customers for a complete overview.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

With its wealth of reporting and invoice production features, Scoro is for business to keep on top of project cost, tasks at hand and reporting on them.

Scoro has aimed at businesses of any size, but focusing mostly on the monetary and reporting end of projects rather than communication to complete projects as a team.

Read more here. 

8. Clarizen

Clairizen allows you to manage your projects and tasks as well as run reports, timesheets, expense sheets and requests.

You can create your own templates to save you time when adding tasks and interact with your co-workers in discussions, share files in a workspace and update statuses.

You can invite external customers to see how the work is progressing. One interesting feature is that you can assign tasks and set up projects from email.

Clarizen Reviews

“I started using Clarizen 18 months ago to manage multiple complex projects and to corral a pool of shared resources. Out of the gate, Clarion performed well. But what I am most impressed with is the perpetual evolution towards great. Updates are delivered on a regular basis and deliver meaningful improvements.” Peter K. on Capterra 

Project Management Features 

• Time & expense tracking

• Idea Management

Team Collaboration

Integrated Chat?

Yes ✅  In Clarizen you can send instant messages and other forms of communication.

Shared Calendar?

Yes ✅ You can share a calendar with internal users as a link or with external users as a read-only widget.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Clarizen is enterprise grade software with cost-to-completion tracking, time & expense tracking, portfolio management and resource management. Geared towards teams that are working around the clock.

Read more here. 

9. Active Collab

This tactile offering from Active Collab allows you to keep on top of your work, cooperate with others, assign work, share files and let your clients know how projects are progressing with time tracking, task dependencies & automatic rescheduling, invoicing, collaborative options, third-party integrations.

You can track time spent on tasks and produce invoices based on the time spent on certain tasks. Clients can then pay invoices through Active Collab.

Active Collab Reviews

“CRM for a small consulting company integrated and semi-automated quoting and invoicing. Agile task, time and project management in a self-organized team.” Daniel B. on Capterra

Project Management Features 

• Gantt Charts

• Time & Expense Tracking

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Active Collab can elevate smaller businesses to a more professional way of operating through their time-tracking and invoicing features, but could also prove too costly for some organisations that are looking for a collaboration tool to suit their needs without having to fork out for features that they might not need.

Read more here. 

10. Bitrix24

A solution with over 35 tools at your disposal, Bitrix24 connects CRM, project management, collaboration and messaging.

Bitrix24 Reviews

“This is a stellar tool for mid-size companies or smaller shops on the rise and growing. It fits neatly in that space where you have a little money to spend on worthwhile products but not the ludicrous amounts of money you’d have to spend for “enterprise-class” tools such as those from Oracle and SAP.” Tony B. on Capterra

Project Management Features 

• Gantt

• Idea Management

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

Yes  ✅ on Bitrix24, Calendars can be shared so you can see the schedule and workload of other members in your team, you can view a company event calendar and other group calendars.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Bitrix24 has a professional package for large organisations which allows unlimited storage and unlimited users for $199/ month, but it also has a starter package which allows 12 users for a one time fee of $1,490.

With a plethora of features and pricing plans, it seems that Bitrix24 is aimed towards larger companies with bigger budgets who require a lot of users to collaborate with.

Read more here.

11. Avaza

A project management solution for small teams and businesses that can group your projects and tasks together, and even integrate with other platforms.

You can avail of invoicing features, time tracking and other aspects of project management.

Avaza Reviews

“The best thing about Avaza is it solves so many problems in one easy to use program that can be accessed from anywhere.” Gemma T. on Capterra

Project Management Features 

• Budget Management

• Agile Methodologies

Team Collaboration

Integrated Chat?

Yes  ✅

Shared Calendar?

No  ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Suitable for small to medium-sized businesses keeping on top of their work and clients. There is a simple flow to managing your tasks and your team’s projects as well as the ability to run standard reports with a quick initial set up.

Read more here.

12. Smartsheet

Work is visualised on sheets, rows and columns to keep your work and planning in one place. Every sheet can be formatted, have files added, tasks can be assigned and different views (Gantt and Kanban) are available, with everyone working off the same version.

Smartsheet Reviews

“It is definitely reliable, has a simple user interface, flexibility in function, offers real-time data tracking through dashboards and training additional collaborators is uncomplicated. ” Sadaf G on Capterra

Project Management Features 

• Customizable Templates

• Ideas Management

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅ You can view weekly and monthly aspects of yours and your team’s calendars to edit start and end dates where necessary. You can export your Smartsheet calendar to Google Calendar and even overlay a Google calendar onto your Smartsheet calendar.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Price and features limitations lend it to be more suitable for small businesses who can make the most of the features, and not have to push the application too far. Definitely holds its own when adding Excel spreadsheets, Microsoft projects and Google Sheets.

Read more here. 

13. Easy Project

A robust, feature-laden solution that combines Gantt charts, resource management, finance controlling, agile management and a work breakdown structure tool.

You can invite users, add tasks and view them on a calendar and manage your resources and use a business intelligence module to gather all your important business info together.

Easy Project Reviews

“We gain a simpler and shared project management perspective using this all-in-one solution.” Dario C on Capterra

Project Management Features 

• Cost to Completion tracking

• Portfolio Management

Team Collaboration

Integrated Chat?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Easy project is suitable for teams and individuals. It has an array of features to use which their customers find flexible to use. Could prove difficult to implement on a larger scale.

Read more here. 

14. Slack

Okay– Strictly speaking, Slack isn’t exactly a project management tool, but it does cover a very important aspect of project management: Communication

Within Slack, communication takes place through Channels which can be organised by team, project, department or whatever you like. Slack is fully searchable, so you can find files and information within the relevant communication channels.

Slack also integrates with other tools that you would use every day.

Slack Reviews

“Overall, my experience with Slack has been extremely positive. It’s helped my teams communicate updates faster, work more efficiently, and has increased cross-functional projects within the company.”  from Capterra 

Enterprise or Small Business?

Slack can be used between small teams as well as bigger companies. It’s useful for sharing files and company announcements but can get a bit messy when used within a company of 50+ users.

Read more here. 

15. Teamwork Projects

From a company with a suite of tools such as helpdesk and chat software, Teamwork has offered their project management tool to help keep businesses organised and efficient.

Teamwork Projects Reviews

“I found Teamwork when the necessity for time tracking, project management and employee/client collaboration was needed at my job… Teamwork wasn’t the best, but it was only outdone by others that were ridiculously priced.” Dominic N on Capterra 

Project Management Features 

• Kanban Board

• Portfolio Management

Team Collaboration

Integrated Chat?

Yes ✅ Searchable history with the ability to share files and action chat into work in Projects.

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

At the price of $9 per user per month and the number of features that it has, Teamwork Projects can be used by small teams or larger organisations.

It’s easy to use, customizable and useful but with its level of features, it would be more suited to enterprise-level organisations.

Read more here. 

16. Podio

Podio aims to transform the way businesses work, increasing transparancy and decreasing reliance on email to create more cohesive teams.

Podio Reviews

“We’ve used it for project management and as a simple space to hold and share information when several external parties are involved. It means everyone can see what needs to be shared and current status with compromising internal systems and worrying about correct security settings for various parties.” Colin M. on Capterra 

Project Management Features 

• Time & Expense Tracking

• Agile Methodologies

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Podio is loved by its users to replace internal email and because of it’s flexibility, it can be used by small businesses to manage their day to day and also bigger operations to streamline communication between teams and customers.

Read more here.

17. Redbooth

Redbooth allows collaboration through workspaces, task prioritisation and projects. Redbooth has HD video meeting capability and mobile friendly.

Redbooth Reviews

“The UI has changed a bunch over the last few months. It is now responsive and has icon placement pretty much where you’d expect to find things. The chat is helpful. Task templates make a great boilerplate for similar tasks, perhaps the checklist used to add a new user to your system.” Brian L. on Capterra

Project Management Features 

• Gantt Charts

• Milestone Tracking

Team Collaboration

Integrated Chat?

Yes ✅ Redbooth also includes video chat

Shared Calendar?

Yes ✅

Focus Mode?

❌

Top Industries 

Enterprise or Small Business?

Redbooth has an enterprise plan available and is easy to understand and use, so encouraging others in your team to use it won’t be difficult. It has a reporting tool which could come in handy for bigger businesses.

Read more here. 

18. Clickup

A productivity platform that seeks to bring everything into one, customizable space. Clickup offers calendars, tasks, reminders and notifications for your teams and can import data from other platforms into Clickup so everyone can be using the same software.

Clickup Reviews

“I really like organizing my jobs and tasks with Clickup (free version) because it’s a both simple and highly customizable app. As a freelance journalist, I often have to switch a lot between many jobs and clients. If I don’t stay organized, I can easily miss tasks.” Eva W on Capterra

Project Management Features 

• Idea Management

• Traditional Methodologies

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

For small teams, Clickup has a very simple pricing plan: The free plan or the unlimited plan, which takes into account how many users you have. For more enterprise-level business you can get a quote from their support.

Clickup can integrate with over 1,000 integrations such as Slack, Google Calendar, Outlook and Dropbox to make it easier for your smaller teams to switch to this all-in-one.

Read more here. 

19. Meistertask

Meistertask uses customizable boards to let you visualise your projects, so you can see what is completed and what is left to do. You can customize your boards in the form of normal to-do lists, Kanban boards or Sprint planner.

Meistertask Reviews

“I love the ability to add custom backgrounds to your project so you can beautify your project and make it more inviting. I like that you can have all your project on any platform, ie apple windows, etc.” Dr Angela K. on Capterra 

Project Management Features 

• Agile Methodologies

• Time and Expense Tracking

Team Collaboration

Integrated Chat?

No ❌ But can integrate with Slack and Hangouts Chat!

Shared Calendar?

No ❌

Focus Mode?

Meistertask allows you to ‘Focus’ on certain tasks.

Top Industries 

Enterprise or Small Business?

Meistertask is suited for small businesses to manage their tasks and projects, but also has a Meistertask Business version which is aimed specifically to larger organisations, with 24/7 priority support.

Read more here. 

20. Todoist

Projects are placeolders for tasks that need to get done, acting as your to-do organiser so you have an overview on everything that needs completed.

Todoist Reviews

“When a task is completed and checked off by someone other than me, I love that I get a mobile push notification confirming that fact, in real time. Finally, having the app on my phone along with on my iMac makes for seamless use regardless of where I’m currently working.” Joshua K. on Capterra 

Project Management Features 

• Agile Methodologies

• Idea Management

Team Collaboration

Integrated Chat?

No ❌ But can integrate with Slack.

Shared Calendar?

No ❌ But you can integrate calendar apps such as iCal and Google Calendar.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Todoist has 3 levels of pricing: The free plan, the premium plan “for pros” which has more features available, and finally the business plan which includes the abilities to add more projects, more users in projects and priority support.
It seems that when it comes to small businesses and enterprise-level organisations, Todosit is a safe bet.

Read more here. 

21. Hitask

A desktop and mobile task manager which is capable of repeating tasks, team chat, sub-tasks and hierarchy, colour tagging and calendar integration.

Hitask Reviews

“It has really made keeping track of tasks in our office much easier. We are a team of two in our office and have found that sometimes with the day to day business, tasks get forgotten, mishandled, improperly followed up on, or worse – lost with Microsoft Outlook.” Bethany K. on Capterra 

Task Management Features 

• Collaboration Tools

• Time Tracking

   

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Within the HiTask pricing plan, there are options for individuals and teams. If you are going to use HiTask with your team you can avail of unlimited tasks and projects, as well as calendar syncing.
For the enterprise package you will receive personalized onboarding and priority support– but with a hefty price tag.

Read more here. 

22. Copper Project Management

Copper promises to help organisations manage their projects, people and profits. Collaborative project and task views, task timers, file sharing, with the ability to include your clients and produce invoices by Xero integration.

Copper Project Management Reviews

“This program is easy to use and is great for businesses that require project management options but with tech-wary employees. The graphical interface makes this program not only helpful but enjoyable to use.” Ronda B. on Bright Hub Project Management

Project Management Features 

• Portfolio Management

• Gantt Charts

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Copper has three tiers of pricing which seems to increase depending on how much storage you require, from 10gb in the Studio plan up to 100gb for the Premium Plan. The cheaper plan could accommodate small teams with unlimited teams and users and the more expensive levels would suit bigger companies with bigger budgets with added phone support available.

Read more here.

23. Wrike

Track project status, collaborate with your team and manage your workload. Wrike is scalable to suit your business’s size, allowing you to view reports on the team’s progress, centralise communication and visualise your work in Gantt charts and Kanban boards.

Wrike Reviews

“It’s a great way to group your tasks and you can create custom dashboards to make it so you see important tasks and what needs to get done at a glance. Despite some of the quirks, I recommend it.” Michelle K. on Capterra 

Project Management Features 

• Client Portal

• Traditional Methodologies

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack

Shared Calendar?

No ❌ But can integrate with calendar services

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Wrike is suitable for medium to large size teams with features such as Workload View for resource management, auto-assignment and the ability to submit project requests.

Read more here.

24. Airtable

A space for projects, customers and ideas. Airtable is a for organising what you need in a spreadsheet-type platform, with columns, rows and the ability to drag & drop files.  You can arrange your tasks and files in various views and calendars.

Airtable Reviews

“It basically combines spreadsheets with databases and then allows you to view your data in a multitude of customizable ways. And share just the parts you want to share or all of it. You can also add collaborators or have clients input information directly through forms.” Devlyn M. on Capterra

Project Management Features 

• Idea Management

• Kanban Boards

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Airtable has a free version with an attachment space per base, up to a PRO plan at $24 per user per month with advanced features.

Airtable also offers an Enterprise level plan with a dedicated customer success manager and individualised onboarding and training support. Read more here

25. Nutcache

This multi-organisational tool allows you to invite your clients to collaborate on work, manage projects by setting project managers, track your time, budgets and expenditure  and view all of your projects through an Agile planner.

Nutcache Reviews

“The project management application enables time tracking, invoice generation and receiving payments. You have a centralized dashboard where you can manage and track all the expenses, logged hours and costs to the firm.” Nivin J. on Capterra 

Project Management Features 

• Agile Methodologies

• Time and Expense Tracking

Team Collaboration

Integrated Chat?

No ❌ But can integrate with Slack

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Suitable for businesses of any size who need to manage projects and track their progress and budgets.

There are 3 pricing plans available: The Freelancer Plan, the Pro Plan and the Enterprise Plan. With the Enterprise Plan you have 100GB document storage and advanced budget management. Read more here. 

26. Teamweek

Keep up to date with what your team is up to with project planning tools, set tasks on a shared projecy calendar and share project roadmaps with clients.

TeamWeek Reviews

“It has 1 week, 1 month and 3 months view, so everyone can switch to either long- or short term planning. Teamweek is integrated with Basecamp and Trello as well.” Laura T. on Capterra

Project Management Features 

• Gantt Charts

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack.

Shared Calendar?

Yes ✅ Calendar also integrates with iCal, Outlook and Google.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Suitable for managing small team’s tasks on a linear, time focused calendar but can get a bit messy when there are more than 10 people on the same project.

Pricing is based on how many users you have on your account. You can avail of the free service with a team of up to 5 people, but without premium features such as Annual View and custom colours right up to a team of 100 people with premium features included.

Read more here. 

27. ProWorkFlow

A tool to manage your projects, tasks and time. You can collaborate with clients and contractors and produce invoices and reports.
It allows you to view your tasks on Gantt charts, gives an overview of expenses on projects and allows you to communicate with clients.

ProWorkFlow Reviews

“With the ease of an all-in-one space for us and our clients to lodge jobs and interact with projects and accounts, tracking, quotes and invoices and CRM. It makes our very heavy workload so much more manageable and accurate.” Daniel T. on Capterra 

Project Management Features 

• Customizable Templates

• Milestone Tracking

Team Collaboration

Integrated Chat?

No ❌ But there is a Recent Messages Chat Stream

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

ProWorkFlow is adaptable to the size of your team or company. From a management perspective, you can check on upcoming work deadlines, quotes and invoices and even the amount of hours worked.

Pricing is managed on users and features. For 1 user you can manage 10 projects, with a file space of 5GB. For a more robust setup, you can avail of the Advanced plan which grants 50GB of file storage, internal projects, an invoicing plug-in, project templates and other administration features.

Read more here. 

28. Brightpod

Brightpod is aimed towards creative and digital marketing teams to allow them to manage their projects and track their time efficiently.

You can view your tasks, add recurring tasks, see who’s working on what and how long for, share files, plan workflows and produce reports.

Brightpod Reviews

“You have a full overview of everything that is going on and good tracking functionalities, great when you’re dealing with different time zones and different clients. The clients are constantly aware of the status and can be notified whenever there is the need. The interaction with Outlook works great, by the way, so there is not always the need to log into the tool.” Werner B. on Capterra 

Project Management Features 

• Kanban Board

• Agile Methodologies

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

Yes ✅

Focus Mode?

Brightpod has a Focus feature which allows you to mark certain tasks with ‘Focus,’ moving them to a specific part of your account.

Top Industries 

Enterprise or Small Business?

All Brightpod plans include unlimited task lists and tasks, recurring tasks, workflows, a calendar, messages and files and a few others.

From the Professional plan, you can have 15 projects with 5 users attached to your account and 10GB of storage. At the deep end, you have the Agency plus plan which is pricier but allows 500GB of storage, time tracking, reporting, 3 team training sessions and a dedicated onboarding specialist so you can hit the ground running.

Read more here. 

29. Trello

Trello is customizable to fit size and style and has over 100 integration options (Slack, Jira, Google Drive) to take the place of emails and meetings.

Kanban style lists and boards lets you see your tasks, categories and workflows so you can drag and drop at your convenience, keeping you organised and able to prioritise.

Trello Reviews

“The super simple interface that eliminates the need for training on the tool is what is really great about it. Keeping the interface simple and easy to use builds instant adoption from users across the organization. To top it off, the free version of this software is very functional.” Matt. T on Capterra 

Project Management Features 

• Portfolio Management

• Time & Expense Tracking

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack and Hangouts Chat.

Shared Calendar?

Yes ✅ Calendar integrations are also available.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Trello is suitable for small teams and bigger businesses. there is a ‘Free Forever’ which allows unlimited personal boards, cards and lists, and allows 1o team boards which would be enough to run your small group project on. For the Enterprise plan, you’re paying more for advanced automation, admin and security features.

Read more here. 

30. Liquidplanner

A project management tool with predictive software that is specifically geared towards technology teams. With LiquidPlanner you can track time spent, schedule multiple projects, manage project portfolios and manage resources.

LiquidPlanner has the cool ability to predict when a project will be completed, based on a number of factors including priority and completion estimates.

Liquidplanner Reviews

“Liquid planner is accessible and intuitive so we can have several team members contribute to the maintenance of project schedules as part of their duties. We use Liquid Planner to manage the temporal aspects of project management.” Chuck J. on Capterra 

Project Management Features 

• Cost-to-Completion Tracking

• Gantt Charts

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Given it impressive analytical and predictive capability it may be out of reach of some smaller businesses, but at the same time for the growth of business, it may be wise to invest in software that can deliver trend charts.

There are two paid plans available, with the price increasing with more virtual members being added, external dashboards and a resource workload report.

Read more here. 

32. Asana

Asana was founded in 2008 by Facebook co-founder Dustin Moskovitz and ex-Google-and-Facebook engineer Justin Rosenstein.

Managing your projects and teams are done through lists of tasks, Kanban boards and Gantt charts, with custom fields available (e.g priority.) You can see date ranges and deadlines for tasks on clear calendars, with the option to share status updates with your team to let them know how the project is going.

You can create your own project templates for future work and share files with your team.

Asana Reviews

“It’s fairly intuitive – looming deadlines are highlighted in red, you can order tasks how you’d like them, you can tag people using the @ symbol like in Gmail and on social media. So, when you are in Asana, all is fine – you can see all your tasks as a list, a project as a whole or separated into Elements.” Santiago A. on Capterra 

Project Management Features 

• Agile Methodologies

• Milestone Tracking

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Asana boasts a plethora of large customers such as Red Bull, Quora, National Geographic and NASA.

With their Premium Plan containing features like custom fields, custom templates and task dependencies it would be suitable for teams within organisations, and with their Enterprise Plan you can also avail of custom branding, priority support, SAML and data export and deletion– So it’s for larger organisations with serious budgets.

Read more here. 

33. Workamajig

Used by marketing companies and in-house marketing departments, Workamajig aims to help get your work delivered on time and on budget.
You can manage your projects, get approval from management, submit specifications, assign tasks and see how long team members are working on specific tasks, all the while maintaining contact with your customers and clients.

Workamajig Reviews

“It helps our brand management agency track all necessary project information in one central location. Everything can be documented, from tasks to meetings, time entry, creative briefs, project proofs, PO’s and invoices. It is fairly easy to use. Also, it is great for looking up projects from the past and creating new dockets based on the structure of past projects.” Shelley on Capterra 

Project Management Features 

• Budget Management

• Time and Expense Tracking

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Workamajig has different plans based on the number of users involved in your team, from 5 users in the entry-level to 100+ users in the larger agencies plan. For Enterprise plan of 200+ user, Workamajig will piece together a wholly custom training plan which is suited to your structure and business model.

Read more here. 

34. Hive

Todo lists, chat, projects, files, Gantt charts and Kanban boards, with the functionality to integrate with other apps. Management and teams can keep track of what they’re working on and for how long, with forms and templates allowing you to streamline your processes.

Hive Analytics allows you to keep an eye on your team’s productivity, spot obstacles and prevent overloading of team members.

Hive Reviews

“Hive brings our entire team into one collaborative workspace, allowing us to replace most emails with chat & task management. Samepage.io is also worth reviewing – haven’t tried it but seems to also have a strong feature set at a similar or lower price, and includes video chat.” Jim C. on Capterra 

Project Management Features 

• Resource Management

• Milestone Tracking

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Hive offers two plans: Professional and Enterprise. With the Professional plan, you have access to unlimited storage, standard integrations and unlimited projects and messages. The Enterprise plan had additional features such as Hive Analytics, custom integrations, a dedicated account manager and rollout support.

Read more here. 

35. Backlog

Backlog aims to keep projects on track and under budget, track progress, prioritise issues and keep all information reachable by everyone through shared wikis.

Useful for software development teams so they can keep on top of bugs, requests and version history– viewable on Gantt and burndown charts.

Backlog Reviews

“Streamlined workflow and the ability to see who’s accountable for what and where projects are. It helps us stay on track and keep projects under budget and on time.” Daniel O. On Capterra

Project Management Features 

• Customizable Templates

• Gantt Charts

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack and Typetalk.

Shared Calendar?

No ❌ But can integrate with iCal and Google calendars.

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Backlog offers a free plan for up to 10 users and 1 project but lacks features such as Gantt charts, sub-tasking and custom fields. At the other end of the pricing an Enterprise level is available with unlimited projects and storage, as well as an active directory, 1–to– 1 training sessions and a dedicated customer success associate, although it lacks features that are available on the Premium plan, e.g. templates.

Read more here. 

36. Jira

A tool from Atlassian that targets the software development market, Jira is suitabke for agile teams to map out their work, capture issues and allow teams and managers to proactively counter bloackages in workflow.

Jira utilises Scrum boards, Kanban Boards and Roadmaps to allow you to see the whole picture.

Jira Reviews

“Since everyone who is part of the team can access the pages we all can see the progress and there is a better visualisation of the project and progress. We have certain response teams created in JIRA so when there is any task created for a student and a proper response team is assigned all the team members get the email and updates which I think is pretty neat.” Natalie S. on Capterra

Project Management Features 

• Agile Methodologies

• Milestone Tracking

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Requires JIRA Calendar Plugin

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Small teams with up to 10 users can avail of Jira for $10 per month, with the price decreasing to $1.50 per user after 250 users. This means that as your team grows or shrinks the prices will fluctuate to accommodate too.

Unlike others, Jira’s Enterprise plan dedicates a self-managed data centre which provides uninterrupted access to the software, so your large business can be productive in times of high demand.

Read more here.

36. Clubhouse

Another one for software developers, Clubhouse lets you keep on top of your workflow using simple Kanban boards, allows you to have an overview of your projects and lets you see work that’s assigned to you and work that you’re following.

You can run reports, set Milestones and integrate with GitHub, GitLab and Slack.

Clubhouse Reviews

“Clubhouse has given us a great workflow which minimises the reliance on human input while maximising the oversight we have on the work we have in progress. For our team, it strikes the perfect balance between the simplicity of Trello with the best bits of more powerful tools like Jira – minus all of the bloat.” Asok F. on Capterra

Project Management Features 

• Client Portal

• Kanban Boards

Team Collaboration

Integrated Chat?

No ❌ But can integrate with Slack.

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Clubhouse starts with a small plan for 1-10 members, charged at a monthly rate per member which includes unlimited workspaces, integrations and storage. On the Enterprise end of things you can avail of dedicated account management and priority support, so it really caters for small to medium-sized teams just as much as Enterprise level.

Read more here. 

37. Accelo

Keeping small to medium professional service organisations on top of their client accounts, timesheets and projects.

Accelo is an all-in-one for projects, ticket requests, tasks, retainers and sales with a wealth of integration capability.

Accelo Reviews

“Ordering and keeping track of our client base – with specific notes and stream or history of conversations and emails with each of them attached.
Easy tracking of support or maintenance tickets and conversion to invoices from a few simple filters.” Chad F. On Capterra

Project Management Features 

• Cost-to-Completion Tracking

• Resource Management

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

No ❌ But does integrate My Schedule with calendars

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Accelo has a wide range of pricing plans depending on what you’d like to get out of it, from Sales, Projects, Service and Retainers. You can choose a ServOps plan for an all-in-one which includes a smart CRM, project management, email campaigns, a client portal and contract and retainer tracking. Each plan is billed per how many users you have, so it can cater for small teams to larger teams.

There is also a Premium option which provides more features such as team scheduling and customised business processes.

Read more here. 

38. Workfront

Workfront aims to breakdown work silos within large organisations and keeps work and collaboration in one place.

It is specifically designed to manage your digital work processes, centralise your projects and allow you to review and approve work.

Workfront Reviews

“…all communication for the project lives in one place for everyone on the project, so you don’t have to be worried about falling out of the loop via emails like before. User adoption is up thanks to great boot camp training for me as a system admin.” Marketing Project manager on Capterra 

Project Management Features 

• Gantt Charts

• Kanban Boards

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Most suitable for teams/departments within organisations, however, it does offer a Team plan for small teams with capabilities to assign work, project templates, teamsheets and app integrations.

For Enterprise level companies they offer advanced security, 60GB of data storage per user and 24/7 support.

Read more here. 

39. Projectmanager.com

With Projectmanager.com you have real-time, customiseable dashboards, project plans viewable in Gantt charts, a reporting function, the ability to produce timesheets, portfolio management and resource management at your disposal.

You can view your tasks on Kanban boards, task lists and Gantt charts, so no matter how your team works independently, everyone can see the work set in the projects.

Projectmanager.com Reviews

” I like the ability to create a fairly detailed project plan including budget and dates that are nicely mapped out in a Gantt chart. It works great for straightforward projects with a succinct task list and allows for the team to track their time to see a report on the budget for the project and the financial aspect of completing the project.” Jessica M. On Capterra 

Project Management Features 

• Budget Management

• Agile Methodologies

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Projectmanager.com has three pricing plans to accommodate the size of your team or organisation. As a base, it provides tasks lists, Kanban boards and Gantt charts to allow you to manage your work. On the Personal plan, you can have 5 users on your account at $15/ month.

At the Business plan end, you can make use of time-tracking, resource management, priority support and reports, with the added extra of a dedicated account manager. At $25 per user, with a max of 15 users, it would be useful for departments within organisations planning and executing projects.

Read more here.

40. Confluence 

Another tool from Atlassian, Confluence is an open and shared workspace. Like it’s relative Jira, it focuses more on collaboration to get your taks completed.

You can start with a blank space where you can add whatever you like: Work, plans, policies, docs and images, all the while you and your team can provide feedback on what’s there.

Confluence has an online collection of templates which you can use, so you can hit the ground running with your next project.

Confluence Reviews

“My coworker and I use confluence extensively to document all of the work that we perform. As IT staff many issues that we come across will be repeated ad-infinitum. As such to simply be able to look up the fix from any location with internet access increases efficiency many times over. The notification ability helps all users to see what has been changed, when, and by whom providing an excellent level of accountability.” from Capterra 

Project Management Features 

• Idea Management

• Resource Management

Team Collaboration

Integrated Chat?

A free Chat for Confluence app is available.

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries

Enterprise or Small Business?

Compare to Jira, Confluence feels more laid back and malleable. The pricing structure is also similar to Jira’s in that the price fluctuates depending on how many users you have– with the option of having a self-managed server at your disposal.

It seems to suit smaller teams who need to brainstorm, keep track of their rolling projects and make quick changes to work rather than rigid, large scale departments.

Read more here.

41. Intervals

A detailed project management dashboard for you to look at, task management through to-dos and time tracking timers to allow you to keep on top of your billing.

Intervals also has a reports function so you can make informed decisions about your business with the data that’s important, as well as a dedicated support team.

Intervals Reviews

“The tool is excellent for cross/site, global task management, time tracking and invoicing for time billed on an hourly basis. We also sell software and had to work around some issues to reflect invoices for software sales in the system.” Clark B. On Capterra

Project Management Features 

• Time and Expense Tracking

• Client Portal

Team Collaboration

Integrated Chat?

No ❌ But does integrate

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

No matter what plan you’re on, Intervals allows for unlimited users and essentials like time tracking, tasks and milestones and personalisation.

Their cheapest Basic plan allows for 25 active projects and 25GB of document storage but may be too much capability and expense for smaller teams on tighter budgets.

For the more expensive plans, individualised onboarding and training, along with a dedicated account rep, are positives for larger enterprises. For the Unlimited plan you can have, you guessed it, unlimited everything.

Read more here.

42. Quire

Quire is a foolproof tool that allows you to collaborate with colleagues, manage your projects and keep an eye on your tasks on Boards and Overviews. You can quickly add your tasks, arrange them and prioritise them.

At a glance, you can see an overview of your projects, so fewer questions need to be asked and work can be completed quicker.

“One app that’s quickly become popular throughout corporate America is Quire. It’s essentially a modern task-management application that helps teams of people capture ideas – via text, camera and even Siri – anytime, anywhere and break them down into action steps that can be tracked easily.” Larry Alton writing for Forbes.

Quire Reviews

“Quire’s biggest strength is its simplicity, and that has been a boon for me, which is why I’ve stuck to it. It allows me to plan-out my projects extensively and manage them at a glance, saving me plenty of time and effort in order to get things done.” Tushant M. on Capterra 

Project Management Features 

• Kanban Boards

• Agile Methodologies

Team Collaboration

Integrated Chat?

No ❌ But does integrate with Slack.

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

At present, Quire is free- with the view to adding their pricing structure later this year. Currently, you can use your free Quire account with 80 projects and 30 members, so it would suit small to medium sized organisations better than larger operations.

Read more here.

43. Cammsproject

Cammsproject provides accountability, structured project management, task management and resource management for corporate teams to increase performance and profits.

The reporting feature gives you an insight into your projects and performance so you can evaluate and plan for future projects. You can also manage budgets, allocate resources and add tasks for your team so they know what to do and when it should be completed for.

Cammsproject Reviews

“Web-based tool that provides the ability to plan projects, resources and activities to meet corporate objectives and improve service delivery.
Connected business units typically operating/planning and managing in silos into a single hub to manage projects across operations with internal and external parties.” Diane C. On Capterra 

Project Management Features 

• Milestone Tracking

• Budget Management

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

No ❌

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

Cammsproject has basic functions like project workflow, recording project stakeholder, a full audit trail, project budgeting and attaching documents. Your basic account can host 5-10 users but it is limited to a single project.

For the professional model, you’re entitled to unlimited workflows, project confidentiality and a project prioritisation dashboard.

For more info on their pricing read here. 

44. Function Point

For creative angencies who want to keep everything in one place, Function Point can integrate with QuickBooks, track time spent on tasks, produce business reports and is a customer relationship management tool all in one.

You can manage tasks, share files, forecast workload and customise your dashboard.

Function Point focuses on streamlining the process of getting work done, aiming for more productivity and profitability.

Function Point Reviews

“The company pages in Function Point provide us with all the information we need because we’re able to customize them to our needs. We can include the client information, but we also have team information so one page tells everyone who is involved with that client’s projects. The customizable dashboard also allows each person to view things that they feel are important to them.” Darla B. on Capterra 

Project Management Features 

• Time & Expense Tracking

• Budget Management

Team Collaboration

Integrated Chat?

No ❌

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries 

Enterprise or Small Business?

For Function Point, all plans have access to the CRM, Tasks, the mobile time tracking app, resource forecasting, unlimited customer support, a dedicated success manager and more, so no matter the size of your team you can still use the features available.

Starter plans are for teams between 5-9 users, with the Enterprise plan being suitable for organisations with 50+ users.

Read more here. 

45. Genius Project 

Enterprise-grade software to help you manage your projects, Genius Project provides project management solutions that can be either hosted on-site or SaaS.

Genius Project can suit your needs through Agile, Phase Gates, billing, invoicing and time tracking. You can start your own projects or use predefined custom templates.

You can avail of resource lists, calendars and tam planners to make sure you know what is needed, by whom and when it’s needed for.

Genius Project Reviews

“The Support provided by developers and Consultants could get from me 5 stars. However, the Commercial part is very weak. Simple questions related to Commercial things take sometimes over 2 months to be answered although we pay an extra value for higher quality.” From Capterra 

Project Management Features 

• Gantt Charts

• Resource Management

Team Collaboration

Integrated Chat?

Yes ✅

Shared Calendar?

Yes ✅

Focus Mode?

No ❌

Top Industries

Enterprise or Small Business?

Genius Project is designed with enterprise level companies in mind. There are 5 different user types from Project Managers, Team members, Timesheet, Stakeholder and reader, so the price will depend on how many types of users you have on your account.

With its list of features such as resource management, risk & change management and workload scheduler, Genius Project would be more suitable for larger corporations than smaller teams.

Read more here.